We adhere to the DBS Code of Practice which can be found at www.gov.uk/government/publications/dbs-code-of-practice

Every candidate accepted for registration as a temporary worker with Heart Teaching must have a current and valid enhanced Disclosure and Barring Service certificate (DBS certificate) with children’s barred list check, adult’s bared list check, and/or both child and adult’s barred list check. In addition, candidates arriving from overseas must also provide a valid and current overseas police check. All applicants are informed of the requirement for an enhanced disclosure certificate (DBS certificate) at the registration and vetting stage prior to interview.

At interview it is a requirement that Heart Teaching has in place a criminal record declaration form that all work seekers sign as part of the registration process. As our temporary workers carry out regulated activities, these are exempt from the Rehabilitation of Offenders Act and work seekers must declare all convictions, spent or unspent. However, since 2013 work seekers are no longer required to disclose information about any ‘filtered’ offences and employment businesses and agencies are not entitled to request this information or take it into account when making their recruitment decision about an individual.

We reserve the right to refuse or dismiss any applicant that has not been totally truthful about any current or spent convictions, or who has supplied incorrect information to us or on the DBS application form.

DBS certificates obtained by Heart Teaching will be deemed to have expired one year from the date of issue on the certificate. At the end of this one year period, those candidates who remain working through us will be asked to obtain a new DBS certificate, unless the current status of the certificate can be verified by the applicant’s current and valid subscription to the Update Service.

We will accept an enhanced DBS certificate which is valid for the child/child and adult/adult (as appropriate for the placement) workforce and which has been obtained for the candidate by another agency or employer if the applicant has subscribed to the Update Service and the date of the disclosure certificate matches the date of issue stated on the Update Service check. The original of the DBS certificate must be presented at the interview stage.

DBS certificates become invalid if the candidate has a gap of three months or more in education based employment (excluding the 6 week summer break for schools). In these circumstances a new DBS certificate must be obtained if the current certificate cannot be verified by the candidate’s subscription to the Update Service. Heart Teaching sights original DBS certificates.

Every candidate will be advised to carry the DBS certificate to each assignment. Also, every educational establishment is provided with a security email (single central record) prior to commencement of assignment confirming that the temporary worker has a valid enhanced DBS certificate as well as confirmation of vetting checks carried out on the applicant.


Your Rights

Disclosures are highly confidential; the code of practice requires that the information revealed is considered only for the purpose for which it was obtained. Temp Teaching uses the information for the purposes securing work with children, young adults, and vulnerable adults. Copies of DBS certificates are stored securely in line with DBS storage policies, and may now be kept for up to 3 years. The date of issue and unique reference number for DBS certificates are recorded on our secure database.

A company risk assessment is conducted on all DBS certificates which contain information, to ascertain whether or not the candidate is suitable for placement in an education setting. The decision to decline an applicant will be made at senior level and will be handled with the utmost sensitivity. DBS certificates and the information they contain are shared only with those who need to have access to them in the course of their duties and not passed to any third party persons not authorised to receive them.