Low-Cost Staffing in Education: What Schools Need to Know

What to Know About Low-Cost Education Staffing Agencies

As school budgets continue to feel the squeeze, the appeal of lower-cost supply staff from agencies can be hard to ignore. But when it comes to education—and safeguarding children—cutting corners on cost can come at a much greater price.

At Heart Teaching, we understand the pressures schools face. But we also know that quality, safety, and fairness should never be compromised. Here’s why it’s important to look beyond the price tag when choosing a supply agency—and what to watch out for.

Not All Agencies Are Created Equal

Some agencies are offering incredibly low rates to schools—but how are they making it work? The truth is, lower fees often mean lower standards, such as:

• Poor or inconsistent vetting of candidates
• Inadequate safeguarding checks
• Low pay rates for staff, which can lead to high turnover and low morale
• A focus on filling roles fast rather than filling them well

In a classroom, this can show up as unprepared staff, inconsistent teaching quality, and even safeguarding risks. Schools deserve better. So do the students.

The Importance of Robust Vetting

Every member of staff in a school—whether permanent or supply—should be fully vetted. That means:

• Enhanced DBS checks
• Barred list checks
• ID and right-to-work verification
• Reference checks covering the last 2–5 years
• Verification of qualifications and experience
• A clear understanding of safeguarding policies and procedures
• Completion of mandatory training, including Safeguarding, FGM (Female Genital Mutilation) awareness, and Prevent (counter-extremism)
• Overseas checks, such as certificates of good conduct, where required, for candidates who have lived or worked abroad

At Heart Teaching, we take our vetting process seriously. We won’t place anyone in a school unless we’re confident in both their ability and their background. It’s not just about compliance—it’s about trust.

Fair Pay = Better Outcomes

Agencies offering rock-bottom prices often pass that saving onto staff in the form of unfairly low wages. This creates a cycle of dissatisfaction, lack of commitment, and ultimately, disrupted learning for students.

When staff are paid fairly, they’re more engaged, professional, and invested in their work. They also stay longer, build better relationships, and bring greater value to the school community.

What to Look Out For When Choosing an Agency

Here are a few key questions to ask before working with any staffing agency:

• What is your vetting process, and how do you document it?
• Are your staff paid in line with national standards or above?
• Do you provide ongoing support or CPD for supply staff?
• Can you provide references from other schools you’ve worked with?
• Are you audited by a recognised body such as the APSCo (The Association of Professional Staffing Companies) or another safeguarding-led organisation?
• What happens if a staff member isn’t a good fit?

Choosing the right agency is about more than just filling gaps—it’s about upholding standards and ensuring every child receives the support and education they deserve.

Why Heart Teaching?

We’re proud to offer a balanced, transparent, and ethical approach to staffing. Our schools get fully vetted, well-supported professionals—and our educators receive fair pay, regular feedback, and the opportunity to grow.

In education, it’s not just about saving money—it’s about making smart, sustainable choices that serve the best interests of your students and staff alike.