Privacy Policy & Data Protection
1.0 Overview
This privacy policy outlines how Heart Teaching collects, uses, and protects your personal information when you interact with our website. By providing your personal information (for example, applying for a job, contacting us, or registering with us), you are agreeing to this privacy policy.
You do not need to provide any personal details to access the public pages of our website. However, when you choose to submit personal information, this policy governs how we manage that data.
You will always be asked for explicit consent before we collect any personal information, and you will be asked to tick an ‘opt-in’ box to confirm that you understand and accept this policy.
We do not collect information from children, and thus, no specific child protection policy is necessary.
We are committed to safeguarding your privacy and will only use your information in accordance with this policy.
1.1 Changes to Our Privacy Policy
We may update this policy from time to time. Any changes will be posted on this page, and we will notify you through a website notice. Continuing to use our site or services after a policy update will signify your acceptance of the new policy.
For questions or concerns about our privacy policy, contact us at faith@heartteaching.com.
2.0 Relevant Legislation
Heart Teaching complies with the following legislation related to data protection:
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UK Data Protection Act 1988 (DPA)
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EU Data Protection Directive 1995 (DPD)
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EU General Data Protection Regulation (GDPR) 2018
We ensure that our practices are compliant with data protection laws worldwide. If you’re unsure about your country’s data protection laws, please contact our data protection team (contact details in section 8.1).
3.0 Personal Information We Collect & How We Use It
3.1 Candidates:
We may collect the following information:
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Name and job title
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Contact information (email, phone)
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Demographic information (postcode, salary preferences, etc.)
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CV and additional job-related data
We use this information for:
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Identifying job opportunities
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Sharing your CV with clients (with your consent)
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Keeping you informed about relevant job offers
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Internal record-keeping
We store your data in our CRM, accessible only by authorized staff.
If you work with us, we will process and store timesheet data to facilitate invoicing and payments.
3.2 Employers:
We may collect the following:
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Name, job title, and contact details
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Company information (address, client base)
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Demographic data and preferences
We use this information to:
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Find suitable candidates
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Update you on potential candidates
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Provide recruitment services and advice
We store this data in our CRM for efficient management.
3.3 Data Retention:
Your data will be securely stored for 3 years. If you become inactive or no longer require our services, we will delete your data after this period. You can request early deletion at any time.
4.0 Job Alerts & Email Newsletters
By subscribing to job alerts or our newsletter, we collect your email address. We use this to send job updates and relevant industry news.
If you no longer wish to receive updates, you can unsubscribe at any time by contacting us. Your email address is processed through MailChimp, a third-party email service.
5.0 Curriculum Vitae (CV)
You can submit your CV via our website or email to apply for jobs. Your CV will be stored in our database and available to recruitment consultants.
6.0 Data Security
We are committed to keeping your information secure by using robust technical and organizational measures. All personal data is stored on secure servers and undergoes regular security scanning.
7.0 Cookies Usage
We use cookies to enhance user experience. By using this site, you consent to the use of cookies.
7.1 Cookie Management
You can disable cookies through your browser settings. For more information, visit www.aboutcookies.org.
7.2 Types of Cookies
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First-Party Cookies: Used for analytics (Google Analytics) to track website usage without collecting personal data.
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Third-Party Cookies: For social media sharing features (LinkedIn, Facebook, etc.), which may collect information across websites.
7.3 Session & Flash Cookies
Session cookies are essential for logging in, while Flash cookies are used for media functionality.
7.4 External Links
Our site may link to other websites. Once you leave our site, we have no control over the linked site and are not responsible for their privacy policies.
8.0 Data Control & Retention
We retain your personal data for 3 years, after which it is securely deleted. We do not sell, lease, or share your data without your consent or unless required by law.
8.1 Your Rights
You have the right to request access to your personal data, correct inaccuracies, and request deletion. You can withdraw your consent or object to data processing at any time.
To request your data or lodge a complaint, email faith@heartteaching.com or write to:
8F The Old Yard Rectory Lane Brasted, Westerham, Kent TN16 1JP
8.2 Subject Access Requests (SAR)
You can request a copy of the data we hold on you under GDPR. If any information is incorrect, please contact us to make the necessary corrections.
8.3 Complaints
If you’re dissatisfied with how we handle your data, you can contact the Information Commissioner’s Office (ICO) at ico.org.uk.
9.0 Data Breaches
We will notify relevant authorities and affected individuals within 72 hours of any unlawful data breach involving identifiable personal data.
10.0 Equal Opportunities
We are an equal opportunity employer, ensuring fair treatment regardless of gender, race, religion, sexual orientation, or other characteristics. Diversity monitoring data is collected anonymously.
